Below you will find a selection of technical specification document templates for Microsoft Excel and Word, such as a website technical specifications template , a technical requirements document template , and a software technical specifications template. Excel PDF. This technical specifications document template is designed to help you create a detailed report for IT projects, which could include addressing infrastructure issues, system updates, and other technical projects.
The template provides sections for including a project overview, specifications and requirements, resource needs, and more. This Excel template has a simple layout that can easily be edited to suit your project. Smartsheet is a cloud-based platform that allows teams and organizations to plan projects, streamline operations, and scale software development efforts. See Smartsheet in action. Watch a demo. List requirements for a website project, including those related to navigation, content management, design, security, and more.
The template provides room for detailed comments, and a column for assigning a tracking number to each requirement. To expand the template and include more requirements, simply copy and paste the number of sections needed. It also illustrates that after specification approval, all stakeholders are on the same page. One should not write the specs to backfill the document after the product has been coded. Some business analysts and developers distinguish functional specifications from functional requirements by saying that requirements describe what the software must do and that specifications describe how the software must do it.
In practice, you usually combine these two roles. Functional specifications or requirements document templates may also take a handful of forms. The format you choose depends on what works best for your organization. Typically, business analysts and technical leads create templates and functional specifications that they share with business and technical stakeholders who provide reviews to ensure that the expected deliverable is on target.
You may use functional specifications when developing new software and upgrades. You can also use them for organizational and systems engineering changes, web development, and more. Users of specifications include the following groups:. Although many combinations and permutations of documents exist, functional specification documents FSDs and business requirements documents BRDs are sometimes separate.
BRDs describe the higher-level business requirements for a product what a product does. BRDs avoid technical detail in favor of detailed rationale for the product. A clear understanding of what the product offers and why it is necessary can often help guide development through disputes on product direction.
FSDs can focus on outlining the features and functionality of the product that you require to achieve your end goal. Creating a product, whether tangible or transactional, can involve generating many documents. Functional specifications templates can be used in conjunction with any of the following:. Requirements may be categorized as functional and nonfunctional specifications the what and the how.
You create functional specifications after you combine the FSD and software requirements document into one. A written description of desired functions is an essential part of product development, but the form that the functional requirements template takes should also be governed by what works for your team.
When developing a template, or even when considering improvements to an existing development process, ask everyone with a vested interest in the outcome of the product what they want in a template.
Each format offers advantages and disadvantages:. Technical Service Documentation Template 4. Sample Technical Documentation 5. Medical Device Regulation Technical Documentation 6. Technical and Business Documentation 7. Technical Documentation Example 9. Structure of Technical Documentation Technical Documentation in DOC When can you properly use the technical Documentation? Why to properly use the Technical Documentation?
How to Properly use the Technical Documentation? Technical Documentation Template thefdp. Software Technical Documentation epa. Technical Service Documentation Template quest-global.
Sample Technical Documentation training. Medical Device Regulation Technical Documentation bsigroup. Security considerations What are the potential threats?
How will they be mitigated? How will the solution affect the security of other components, services, and systems? Privacy considerations Does the solution follow local laws and legal policies on data privacy? What are some of the tradeoffs between personalization and privacy in the solution? Regional considerations What is the impact of internationalization and localization on the solution? What are the latency issues?
What are the legal concerns? What is the state of service availability? How will data transfer across regions be achieved and what are the concerns here? Accessibility considerations How accessible is the solution? What tools will you use to evaluate its accessibility? Operational considerations Does this solution cause adverse aftereffects? How will data be recovered in case of failure? How will the solution recover in case of a failure?
How will operational costs be kept low while delivering increased value to the users? Risks What risks are being undertaken with this solution? What is the cost-benefit analysis of taking these risks? Support considerations How will the support team get across information to users about common issues they may face while interacting with the changes?
How will we ensure that the users are satisfied with the solution and can interact with it with minimal support? Who is responsible for the maintenance of the solution? How will knowledge transfer be accomplished if the project owner is unavailable? Success Evaluation a. Impact Security impact Performance impact Cost impact Impact on other components and services b. Metrics List of metrics to capture Tools to capture and measure metrics Work a. Work estimates and timelines List of specific, measurable, and time-bound tasks Resources needed to finish each task Time estimates for how long each task needs to be completed b.
Prioritization Categorization of tasks by urgency and impact c. Milestones Dated checkpoints when significant chunks of work will have been completed Metrics to indicate the passing of the milestone d.
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